#10: Not Having Good Systems, Tools & Technology
Reason Number 10 why good people don’t always win is inadequate or non-existing systems.
I believe that most people are well-intended and want to do the right thing. Where I think they fail is they have systems that don’t support them or no real systems at all.
When I consult with business owners, we focus on where they want to go, how to get there and the things that need fixing in order to succeed. Often they blame their people for the shortcomings. But it’s usually the systems that are the problem rather than the people.
System Defined: any formulated, regular or special method, plan or procedure.
The First System I Remember
I was raised on a farm, and when I was about 4 years old, I remember seeing my father in our dairy barn with his hat turned backward. I know now that many young people wear their caps with brims facing rearward, but at that time it looked strange.
So I asked my Dad why he had his hat on funny. And that’s when he explained his “system”. You see, we had a bullpen with a watering tank for the bull. It had to be filled with a hose and it took a while to fill it. Rather than wait for the tank to be topped off, my Dad would go about other chores while it was filling. But it’s easy to forget to turn the water off, and I’m guessing he had done so before. But now, when the tank was full, he would turn the water off and turn his hat frontward again. If he forgot, when he got back to the house, he would naturally reach for the brim of his hat and if it wasn’t there, he’d realize he must go back to the barn and turn it off to prevent a small flood.
That was my early introduction to systems. And I’ve developed many of my own since then.
A system can be as simple as a . . .
- place for your keys
- PIM (Personal Information Manager)
Or it can be as complicated as a project management program to build a nuclear power plant. But we all need systems to create and live our best life and grow our businesses with efficiency and effectiveness.
Years ago, I created an acronym for SYSTEMS . . .
Systems allow you to focus on what’s really important because systems handle the details. Systems make your life easier, make it easier to delegate and outsource, and make your business simpler to run—and SELL.
So what keeps someone from having good systems? Well, many people think systems aren’t important and/or they think they’re too small to employ a system. But that’s simply not true.
We can all regularly make improvements by remembering my SODA acronym . . .
One of the best systems or tools I’ve ever encountered for keeping track of information is Microsoft’s OneNote. Think of it has a system with an unlimited number of notebooks, an unlimited number of sections (and groups), an unlimited number of pages, and an unlimited size to all the pages.
Our latest product, The Best Life Navigator™, is built on OneNote. It’s a repository for all the information in your life. Here are just a few of the sections it contains:
- CANI (Constant And Never-ending Improvement)
- Projects . . . . and much more
Here are some examples of areas to consider developing or improving systems:
- Mailing & Shipping
- Product Development
What systems do you have? Have you ever listed the systems you have in place to help you achieve your goals?
Think. And then document what you do. Who? What? When? Where? Why? And how?
Shane Fielder, The Innovative Samurai says, “Never start something without a template”. Don’t re-invent wheels. And don’t start from scratch. Use templates. MS Office has tons of templates. Search for them online. Try them out. Save yourself time and effort. The Best Life Navigator is a template—a very thorough and advanced template for creating your ideal life.
Tools & Technology
It’s the same with tools. It’s all about leverage. A farmer with a tractor and a large plow is, of course, going to be able to accomplish much more than a man with a mule and a single-share plow.
So make sure you have the tools you need to get things done with more ease, accuracy and speed.
We must constantly be on the lookout to create and improve our systems and upgrade and replace outdated tools and technology.
The Best Life Navigator™ allows you to keep your personal and professional growth front and center. It has the tools you need for your success—all in one place.
1. Get and start using OneNote and master it with www.SuccessNetRecommends.com/uim
2. Order The Best Life Navigator™ with Goal Planner
3. Create at least one new system this week
Please Tell Us What You Think
We’ve published this article and previous ones here on my Blog. Please add your comments, questions and suggestions at the bottom of the post. Your feedback is important. If you disagree with anything, say so. If you have questions, ask. If you have additional insights or resources, please share. I promise to read every one. Thank you.
Previous installments of this series are located here on my Blog.
1. Insufficient Desire
2. Lack of—or Erroneous—Beliefs
3. Confusion, Lack of Clarity
4. Lack of Focus and Concentration
5. Inadequate Support
7. Poor Tracking
8. Poor Disciplines, Bad Habits
9. Insufficient Planning