By Michael Angier
Top Ten Ways to Handle Email Overload
One of the biggest problems we face today is handling large quantities of information. Our technology and access to information is impressive but it’s a double-edged sword. It fills our minds and our lives with clutter.
The challenge is to sort, filter, organize, discard and assimilate the massive amounts of data we’re exposed to on a daily basis.
On an average day I receive over 150 emails—some days as many as 500. It’s easy to get overwhelmed. So what are we to do? Here are a few things I’ve found to help me manage my inbox better.
1. Don’t Check
Mail Every Few Minutes
If you have a direct connection and your mail is delivered automatically, you can still wait to respond every two hours or so. By assigning a specific time to read and reply, you’ll definitely gain efficiency.
2. Flag Messages
for Later Action
My program (MS Outlook) allows me to set the action and the time and date of the reminder. You can still procrastinate, but at least you know which ones and how many you’re avoiding.
A small down side—at least for MS Outlook—is that your flagged messages will no longer give you reminders if you’ve filed the message in a folder other than your inbox.
4. Set up
You can do this by color-coding the email or by sending it to a particular folder—even the deleted items folder.
5. Deal with
Similar Responses All At Once
Just create your new message based upon your pre-established template and edit as needed.
You can also set up sig files (see below) and use them as boilerplate responses or mini-templates.
7. Cut, Copy,
If you don’t know how to use this feature, learn today. You’ll wonder how you got by without it.
8. Make Heavy
Use of the Delete Key
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Copyright Success Networks International.
Last Updated 02/13/2005